Prepare
separate Pay Bills for -
--->AIS
Officers
--->Gazetted Officers (Other
than AIS)
--->Non-Gazetted Officials
--->Group 'D' Officials
Mention correct
classification clearly on the font page of the
bill
Mention Bill/Challan
No. and Bill/Challan date on the front page of
bills
Mention DDO,
Department, Scheme and "Plan"/"Non-Plan" on
the font page of bills
Always use
clear, proper and updated seal.
Mention TV
No. and date on the cover sheet of bills
Type of deduction
such as GPF, HBA, MCA, etc should be properly
mentioned in the front page of bills
Enuse that
Name mentioned in the inside of the pay bill
are legible and in Block/Capital letters and
should be written as stated in the Service Book.
Designation
and Pay Scale should be mentioned in the ibnside
of the Pay bill.
Correct GPF Account No. should be properly mentioned
against each individual name in the pay bill
Ensure that the totals are properly checked.
Ensurethat the schedules attached with the pay
bills are properly made in the prescribed format.
Ensure that
all relevant schedules are attached with the
pay bills.
Ensure that sanction orders are attached with
all Contigency bills.
Ensure that all paid vouchers are submitted to
AG office well in time.
Do not write
short names or nicknames in the pay bills
Avoid Overwriting
in bills. Rectify errors by scoring the incorrect
entry and write the new entry legibily in between
lines in clear space with initial.
Do not prepare
pay bills of Gazatted and nongazatted officials
in the same bill.
Do not give
wrong GPF number against the name of officials
while preparing pay bills, GPF Schedules and
vouchers.
